2023-01-12 OEM Repair Procedures and Build Sheet Data Meeting Minutes


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Jan 12, 2023


As participants in this meeting, we need to be mindful of the constraints of antitrust laws. There shall be no discussions of agreements or concerted actions that may restrain competition. This prohibition includes the exchange of information concerning individual prices, rates, coverages, market practices, claims settlement practices, or any other competitive aspect of an individual company’s operation. Each participant is obligated to speak up immediately for the purpose of preventing any discussion falling outside these bounds.


  • Welcome/Networking

  • Antitrust

    • This meeting is subject to the terms of our anti-trust statement shown here.  In addition, this meeting may be recorded. 

  • Meeting minute review

  • Kickoff Review of Objectives

  • Subcommittee Goals

  • SAE Involvement

Meeting Minutes

  • Antitrust Accepted

  • Meeting minutes Reviewed/Accepted

  • Walked through the Scope and Objectives the committee worked on last year for a refresher.

  • Subcommittee

    • The subcommittee was going to look at the terminology and the consistency.

      • At this time, we are going to bring it back to this committee because we do not have a consistent terminology.

      • Part Catalogs do not have consistent terminology.

      • It is difficult to reference Hollander interchange, but we also have expanded interchanges being developed to accommodate those that are not listed.

      • We recommend tapping on the AI committee as well because they are using all of the parts, catalogs for integration and maybe they can help bridge the gaps.

      • All CIECA committees will be looking at the terminology and can help with the gaps.

  • Meeting Minutes

    • Vehicle Options from the Build Sheet is the content we need to focus on. When you are looking for the options on a vehicle, just because the option is available for that make and model, does not mean the vehicle you are working on has that option.

    • One of the things that they are looking into in Europe and may be something we need to do is look into the tag number when the vehicles are insured, the owners will mark those options on the registration for insurance.

    • Some OEMs have very detailed build sheet data for the vehicle and others are not as detailed, this is where the confusion starts. We are not going to be able to get the same information across the board.

    • When you are creating an accurate estimate, there are many information providers who provide accuracy in terms of parts and data. It is still a good idea to have the parts catalog open in a separate window while you are writing an estimate to verify that the part numbers are coming from the correct OEM.

    • Benefit in generating repair plans is for everyone to have access to a parts catalog.

    • Electric Vehicle will need a category?

      • In most systems, you look the vehicle up by the VIN number or by year/make/model and this would tell you if the vehicle was an Electric vehicle, or in some cases when they have different options for gas/hybrid/electric with the same model, you would have to select if not by VIN.

      • After the vehicle is identified, then the OEM Repair Procedures for that vehicle would need to be followed.

    • Chuck Olsen update on SAE involvement

      • Chuck participates in two of the committees and they are both 8 apps and autonomous vehicle related. There are a lot of committees and some cross committee activity when it comes to definitions.

      • To summarize the involvement for this committee and the specifics related to OEM repair procedures, I think trying to standardize some of the terminology within the calibration task force. So like repairs of the vehicle, what needs to be repaired, how do we repair properly and is there any prerequisite before you get to a calibration. But the calibration is completely separate depending on following the repair procedures of repairing the vehicle properly.

      • Another area that came up on that discussion is to be able to have the tie in that points b ack to the OEM repair procedures. There are so many differenced from manufacturers and evolutions of the systems that a basic calibration is almost impossible at this point. Pushing forward, some standardization to come back to the to the OEMs and from the Tier 1 suppliers is where some of these standards are being worked on.

      • Definitions of part names of and different procedure names with cross referencing is going to be very important.

      • The procedures are very slow going and could be quite painful of as far as speed and moving forward to get an agreement on different things, a lot of hair splitting going on. But sometimes that's important as well.

    • Priority of what to work on first.

      • Finding the Categories

        • Chuck can start an outline of it is the repair, categorizing, standardization. I think what the certifications through ASE and ICARD might be a good framework to start with and that seems to align with a lot of the manufacturers with warranty administration as well. He will look for the subcategorize under the main categories of repair categories and and again, I'll do some search through the SAE documents to see if if there's something already existing around repair categories as well. But that to me that looks like low hanging fruit here.

      • We discussed working on workflows to identify possible message.

        • Review Andrew’s repair planning workflow

Hope to see you all in Palm Springs. Great Meeting.

Up Next

  • Welcome/Networking

  • Antitrust

  • Meeting minute Review

  • Workflow

  • Chuck’s homework

Action items




  • @Paulette Reed

  • Shaugh Kennedy

  • Ginny Whelan

  • Andrew Batenhosrt

  • Timothy Ronak

  • Mark Allen

  • Chuck Olsen

  • Paul Marshall

  • Chrisa Hickey

  • Dale Ringwald

  • Stacey Phillips

  • Trent Tinsley

  • Dave Butler

  • Michael Giarrizzo

  • Phil Martinez

  • Don Porter

  • Gene Lopez

  • Todd Korpi

  • Kelci Leamanski

  • Jessica Andrews

  • Nick Dominato

  • Erin Solis

Participants in the meetings are noted for your information.  If you have questions on the committee’s activities, please contact a recent attendee. https://cieca.atlassian.net/wiki/spaces/CPSC/pages/1354760193