Business Plan - Recycled Parts and Inventory
Public Page
Interested Party and Level of Commitment, Pioneer Companies
Member Companies include:
ABC Auto Parts
AIG
APU
Allstate
ARA
ASA Parts
Car-Part.com (Pro, Checkmate)
CCC Information Services
California Casualty
GreenLeaf Auto Recyclers
Insurance Auto Auction
LKQ, Keystone Automotive
Mitchell International
OPS Trax
QRP
Reitman Auto Parts and Sales
Solera (AudaExplore, Hollander, APU)
State Farm Mutual Automobile Insurance Company
SCRS
URG
Note: Membership is open to any company who is a member of ARA or CIECA.
Note: Sublet items, where parts are considered as sublet, will be addressed at a later date (i.e., services, auto glass, etc.).
Note: Use of the CIECA standard requires the user to be a CIECA member. Membership is not required for the purchase and use of products that contain the CIECA products.
Benefits to Industry Segment
The extent to which the work by the committee can benefit the industry will ultimately drive the effectiveness of the committee. Therefore, it is important to clearly define and list the benefits so that the members of the various industry segments can provide feedback on the importance of further work.
The following is a list of possible industry benefits:
An accurate and efficient recycled parts procurement process
Improved accuracy and efficiency through an understanding and use of recycled parts industry standards
An automated export and import models for parts procurement using standard terms, and thus eliminating current paper based processes
Enable repairers to reduce cycle repair time by increased accuracy and quality part availability
Increased access to broader range of parts by the repair facility
Allow comparisons, between parts listed on estimates and those orders that are actually fulfilled
Enable parts to flow through multiple parts providers seamlessly to the end customer
Enable a more accurate and efficient process for recyclers to work together, as well as the parts locator service providers, in procuring recycled parts for the end customer
Recycled parts providers working together to create accurate and efficient processes and standards and increase the volume of recycled parts sales
The process of reconciling purchases, payments, returns, and credits
Increase the volume of recycled parts sales and minimize returns
Enabling parts providers to be aware of and easily collect demand data and create a more efficient process in assessing the demand and supplying the parts to the end customer
The committee facilitates the industry’s collection and use of demand data
Maximize the number of repairable vehicles through the use of recycled parts
Promotes environmental stewardship through the use of recycled parts
Products
Parts and Material Procurement, and Repair Order Services – the messages are used for procurement of parts and materials and for exchanging repair order information.
Information Exchange Types
Procurement (e.g., RFQ, Quote, Order)
Inquiry
Notification Status
Status Inquiry
Credit Memo Inquiry & Status
Invoice Inquiry & Status
Return Authorization Inquiry & Status
Repair Order Folder(s)
Business Functionality
RFQs, Quotes, Requests to Hold Part(s)
Orders, Order Changes, Order Cancellations
Shipping Notices
Invoicing, Return Authorizations, Returns, Credit Memos
Inquiries and Status Updates
All Part Types and Materials
Invoice, Statement, and Remittance Services - to exchange the billing messages, invoice and the remittance messages.
Information Exchange Types
Statement
Remittance
Business Functionality
Procurement Statements, including credits
The messages are defined as:
Procurement Add Request/Response Note : Procurement Doc Type code defines the message’s purpose. This code is underlined in the messages below.
Business Process – Request for Quote (RFQ)
Repair Facility RFQ – Request for Quote
Supplier to Broker RFQ – Broker Request for Quote
Business Process – Quote
Quote from Broker/Parts Provider to Repair Facility
Quote from Parts Provider to Broker
Business Process – Request for Hold
Business Process – Hold Response
Business Process – Purchase Order
Business Process – Purchase Order Confirmation
Business Process – Shipping Notice
Business Process – Shipping Notice Change or Cancellation
Business Process – Shipping Confirmation of Receipt
Business Process – Invoice
Business Process – Return Authorization Request
Business Process – Return Authorization Number Sent
Business Process – Return
Business Process – Credit Notification Sent & Refund
Business Process – Release Hold
Procurement Inquiry Request/Response is used to query the Supplier’s response to the submitted procurement request.
Procurement Notification Status Request/Response is the supplier’s response to the inquiry above or the supplier providing the parts purchaser an update on their procurement request.
Procurement Status Inquiry Request/Response is used to query the latest status of outstanding Procurement documents.
Procurement Invoice Inquiry Request/Response Message, Procurement Credit Memo Inquiry Request/Response, and Procurement Return Inquiry Request/Response are used to query the status of the invoice, credit memo, or return information for Procurement documents (only one request type may be queried per message).
Procurement Return Authorization Inquiry Request Message/Response is the supplier’s response to the Inquiry Request, but is an asynchronous response.
Procurement Invoice Status Request Message/Response Procurement Credit Memo Status Request/Response is used to query the information for Return Authorization Procurement documents. The Response will return the RMA (Return Material Authorization) information for one or more return merchandise authorizations as part of procurement documents. This same structure can be used for either a synchronous or asynchronous message.
Procurement Return Authorization Status Request/Response The Return Authorization information is for one or more Return Authorizations inquiries as part of the procurement documents. This may also be sent by the supplier to update the part’s purchaser.
Statement Information Add Request/Response is the request message for sending the parts and/or material monthly Statement that reconciles all of the previous parts and/or material invoices for that month.
Remittance Information Add Request/Response can be in reply to a Statement Information Add Request message. The actual remittance (i.e. money movement) is transacted outside this message.
All Response Messages:
They may be used to inform the sender that the message has been received. This response message contains a code to indicate the recipients’ ability to use the message. The codes are either “accept”, ”partial”, and “reject” as found in Application Status tab of the CIECA master code list.
They also may contains additional information in response to the Request message.
The message flows in the reverse path of the Request message, as noted in the business flow above.
Response message examples, without additional information, are included in a Generic Section of the Appendix C associated with this Implementation Guide.
The list of Impacted Products or New Products will be posted here with a short description. The Full Requirements will be managed on the CIECA Products Confluence Page.
Deliverables
The XML message deliverables are:
The messages above
A Business Use Case to define the business information
An Implementation Guide for system developers
Note: The new Schema will be a product of the Architecture Committee, and generated from the BMS changes approved by the committee.
Open API Deliverables:
At this time the Open API is still in Architecture. After Architecture releases the Guidelines, this committee may look at using JSON.
Resource Requirements
Staff
Staff times for project support are included with CIECA membership for approved projects. Staff time will include project management assistance as well as technical assistance.
Volunteer Time:
Business volunteers will be needed to identify business requirements of the message contents. Representation from multiple areas of the business segment will make the message development more complete and better serve the entire industry. Business volunteers will also be needed for the development of the Implementation Guides.
Technical volunteers will be needed to complete the translation of business needs to the BMS representation of those business needs and work with Architecture in this integration. Assistance will be made available from members of Architecture.
Releases
Release Name | Value it adds | Scope | Status | Completed date |
|---|---|---|---|---|
|
|
| To do / In progress / Blocked / Waiting for feedback / Done | Jan 15, 2021 |
Next steps
Impact
An industry cross segment was brought together to develop the messages in a standard format for parts procurement. This included development of a single process for parts procurement.
Full benefits are not realized without integration of interested parties’ existing systems.
Participation by all industry segments is required to ensure full implementation.
Too long to define and complete the standards so that, upon completion, there will be proprietary formats in place that will be difficult to replace.
Implementation of the standards by key participants in their industry segment, as well as the industry as a whole.
Cost: system design/development, integration, and potential transaction fees.
This included development of a single process for parts procurement.
Other Documents