Business Plan - Recycled Parts and Inventory

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Interested Party and Level of Commitment, Pioneer Companies

Member Companies include:

  • ABC Auto Parts

  • AIG

  • APU

  • Allstate

  • ARA

  • ASA Parts

  • (Pro, Checkmate)

  • CCC Information Services

  • California Casualty

  • GreenLeaf Auto Recyclers

  • Insurance Auto Auction

  • LKQ, Keystone Automotive

  • Mitchell International

  • OPS Trax

  • QRP

  • Reitman Auto Parts and Sales

  • Solera (AudaExplore, Hollander, APU)

  • State Farm Mutual Automobile Insurance Company

  • SCRS

  • URG

Note:  Membership is open to any company who is a member of ARA or CIECA.
Note:  Sublet items, where parts are considered as sublet, will be addressed at a later date (i.e., services, auto glass, etc.).
Note:   Use of the CIECA standard requires the user to be a CIECA member.  Membership is not required for the purchase and use of products that contain the CIECA products.


Benefits to Industry Segment

The extent to which the work by the committee can benefit the industry will ultimately drive the effectiveness of the committee.  Therefore, it is important to clearly define and list the benefits so that the members of the various industry segments can provide feedback on the importance of further work.  

The following is a list of possible industry benefits:

  • An accurate and efficient recycled parts procurement process

  • Improved accuracy and efficiency through an understanding and use of recycled parts industry standards

  • An automated export and import models for parts procurement using standard terms, and thus eliminating current paper based processes

  • Enable repairers to reduce cycle repair time by increased accuracy and quality part availability

  • Increased access to broader range of parts by the repair facility

  • Allow comparisons, between parts listed on estimates and those orders that are actually fulfilled

  • Enable parts to flow through multiple parts providers seamlessly to the end customer

  • Enable a more accurate and efficient process for recyclers to work together, as well as the parts locator service providers, in procuring recycled parts for the end customer

  • Recycled parts providers working together to create accurate and efficient processes and standards and increase the volume of recycled parts sales

  • The process of reconciling purchases, payments, returns, and credits

  • Increase the volume of recycled parts sales and minimize returns

  • Enabling parts providers to be aware of and easily collect demand data and create a more efficient process in assessing the demand and supplying the parts to the end customer

  • The committee facilitates the industry’s collection and use of demand data

  • Maximize the number of repairable vehicles through the use of recycled parts

  • Promotes environmental stewardship through the use of recycled parts



Parts and Material Procurement, and Repair Order Services – the messages are used for procurement of parts and materials and for exchanging repair order information.

  • Information Exchange Types

    • Procurement (e.g., RFQ, Quote, Order)

    • Inquiry

    • Notification Status

    • Status Inquiry

    • Credit Memo Inquiry & Status

    • Invoice Inquiry & Status

    • Return Authorization Inquiry &  Status

    • Repair Order Folder(s)

  • Business Functionality

    • RFQs, Quotes, Requests to Hold Part(s)

    • Orders, Order Changes, Order Cancellations

    • Shipping Notices

    • Invoicing, Return Authorizations, Returns, Credit Memos

    • Inquiries and Status Updates

    • All Part Types and Materials 

Invoice, Statement, and Remittance Services - to exchange the billing messages, invoice and the remittance messages. 

  • Information Exchange Types

    • Statement

    • Remittance

  • Business Functionality

    • Procurement Statements, including credits

The messages are defined as:

  1. Procurement Add Request/Response Note : Procurement Doc Type code defines the message’s purpose.  This code is underlined in the messages below.

    1. Business Process – Request for Quote (RFQ)

    2. Repair Facility RFQ  – Request for Quote

    3. Supplier to Broker RFQ  – Broker Request for Quote

    4. Business Process – Quote

    5. Quote from Broker/Parts Provider to Repair Facility

    6. Quote from Parts Provider to Broker

    7. Business Process – Request for Hold

    8. Business Process – Hold Response

    9. Business Process – Purchase Order

    10. Business Process – Purchase Order Confirmation

    11. Business Process – Shipping Notice

    12. Business Process – Shipping Notice Change or Cancellation

    13. Business Process – Shipping Confirmation of Receipt

    14. Business Process – Invoice

    15. Business Process – Return Authorization Request

    16. Business Process – Return Authorization Number Sent

    17. Business Process – Return

    18. Business Process – Credit Notification Sent & Refund

    19. Business Process – Release Hold

  2. Procurement Inquiry Request/Response is used to query the Supplier’s response to the submitted procurement request.

  3. Procurement Notification Status Request/Response is the supplier’s response to the inquiry above or the supplier providing the parts purchaser an update on their procurement request.

  4. Procurement Status Inquiry Request/Response is used to query the latest status of outstanding Procurement documents.

  5. Procurement Invoice Inquiry Request/Response Message, Procurement Credit Memo Inquiry Request/Response, and Procurement Return Inquiry Request/Response are used to query the status of the invoice, credit memo, or return information for Procurement documents (only one request type may be queried per message).

  6. Procurement Return Authorization Inquiry Request Message/Response is the supplier’s response to the Inquiry Request, but is an asynchronous response.

  7. Procurement Invoice Status Request Message/Response Procurement Credit Memo Status Request/Response is used to query the information for Return Authorization Procurement documents. The Response will return the RMA (Return Material Authorization) information for one or more return merchandise authorizations as part of procurement documents.  This same structure can be used for either a synchronous or asynchronous message.

  8. Procurement Return Authorization Status Request/Response The Return Authorization information is for one or more Return Authorizations inquiries as part of the procurement documents.  This may also be sent by the supplier to update the part’s purchaser.

  9. Statement Information Add Request/Response is the request message for sending the parts and/or material monthly Statement that reconciles all of the previous parts and/or material invoices for that month. 

  10. Remittance Information Add Request/Response can be in reply to a Statement Information Add Request message.  The actual remittance (i.e. money movement) is transacted outside this message. 

All Response Messages:

They may be used to inform the sender that the message has been received.  This response message contains a code to indicate the recipients’ ability to use the message.  The codes are either “accept”, ”partial”, and “reject” as found in Application Status tab of the CIECA master code list.

They also may contains additional information in response to the Request message.

The message flows in the reverse path of the Request message, as noted in the business flow above.

Response message examples, without additional information, are included in a Generic Section of the Appendix C associated with this Implementation Guide.

The list of Impacted Products or New Products will be posted here with a short description. The Full Requirements will be managed on the CIECA Products Confluence Page.




The XML message deliverables are:

  • The messages above

  • A Business Use Case to define the business information

  • An Implementation Guide for system developers

Note: The new Schema will be a product of the Architecture Committee, and generated from the BMS changes approved by the committee.

Open API Deliverables:

At this time the Open API is still in Architecture. After Architecture releases the Guidelines, this committee may look at using JSON.


Resource Requirements


Staff times for project support are included with CIECA membership for approved projects.  Staff time will include project management assistance as well as technical assistance.

Volunteer Time:

Business volunteers will be needed to identify business requirements of the message contents.  Representation from multiple areas of the business segment will make the message development more complete and better serve the entire industry.  Business volunteers will also be needed for the development of the Implementation Guides.

 Technical volunteers will be needed to complete the translation of business needs to the BMS representation of those business needs and work with Architecture in this integration.  Assistance will be made available from members of Architecture.



Release Name

Value it adds



Completed date




To do / In progress / Blocked / Waiting for feedback / Done

Jan 15, 2021

Next steps

Set a status


An industry cross segment was brought together to develop the messages in a standard format for parts procurement.  This included development of a single process for parts procurement. 

  • Full benefits are not realized without integration of interested parties’ existing systems.

  • Participation by all industry segments is required to ensure full implementation.

  • Too long to define and complete the standards so that, upon completion, there will be proprietary formats in place that will be difficult to replace.

  • Implementation of the standards by key participants in their industry segment, as well as the industry as a whole.

  • Cost: system design/development, integration, and potential transaction fees.

  • This included development of a single process for parts procurement. 


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