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Date

15 Mar 2021

Agenda

• Welcome/Introductions

• Antitrust

• Introductions to Information Privacy Adhoc Ad-Hoc Committee Chairs

• Define Charter

• Committee Goals

  • Steps to take to achieve those Goals

Meeting Minutes

• The Antitrust statement was read and agreed upon.

• Paul kicked off the meeting by thanking the co-chairs, Lance Vannalom, Caliber, and Steve Betley, Car-Part.com.

• Lance Vannalom, the committee co-chair, introduced himself as the information privacy manager at Caliber.

• Paul shared that the Executive Committee asked to create an ad-hoc committee to discuss CIECA’s role as it relates to the topic of Information Privacy.

• The objectives are to:

  • Identify what role CIECA can realistically play in the area of information privacy, and

  • Develop recommendations for CIECA’s position on the topic.

• The deliverables:

  • Initial recommendations for review by the Executive Committee

  • Final recommendations for review by the Board of Trustees

• Paul shared a slide with the three elements of an Information Privacy Program:

  • Data Security-the physical and logical protection against authorization access,

  • Data Privacy-Internal policies and procedures to protect how data is used and shared (SOX / SOC 2), and

  • Data Segregation / Segmentation-Limiting what information is contained in data exports and shared outside the organization.

• A discussion was held about CIECA’s role in all three of the above and it was suggested that Data Segregation is an area where CIECA has the potential to provide more input to the industry. All agreed.

• Paul mentioned that there There has been some confusion in the industry about CIECA’s role in these areas. Information included on CIECA’s website that might have been confusing or misleading to some, has since been taken down. The committee said that it might be helpful to have something a statement on the website about what CIECA can do.

• Mission

  • CIECA’s Emerging Technology Ad-hoc Committee’s goal is to identify, prioritize, develop and maintain messaging, data sharing standards and codes to help all segments of the collision industry get access to and share data that enables commerce, communication and connectivity between segments. This committee’s responsibilities will include, but not be limited to, identifying new data sources, new data access and sharing requirements, new connectivity methodologies, new workflows, new terminology, and new data requirements to help drive the adoption and implementation of these new technologies into all collision industry segments.

    • Scope and Objectives

      • List and identify Emerging Technologies themselves

      • What are the possible messages impacted by those technologies

• Problem

  • Problem Statement

    All collision industry segments are experiencing one of, if not the greatest technology disruption ever. New technologies such as ADAS, AI (Artificial Intelligence), Telematics, sensor fusion, 5G, LiDAR, Vehicle Electrification, Autonomy, and Sharing, Mobility, Augmented and Mixed Reality are quickly changing the way the industry “does business”. 

     

    OTA (over the air updates)

    Connected Cars

     

    All segments are being changed and driven by digitalization. This digitalization creates new companies, new data sources, new data, new business concepts, new workflows and new data sharing requirements that will require new data sharing standards.

     

    This committee will attempt to bring together companies and individuals from all segments to gather feedback and then document the data, workflows and data sharing requirements that enables commerce, communication and connectivity between all segments..

     

    This committee will also help enhance CIECA messages and code lists and help build relationships to resolve issues outside of CIECA. 

• Outcomes this Committee would like to see

  • Potential Output of Committee

    • White Papers may be included in the outcome

    • The outcome may be development of new sub committees or activation of current committees to develop standards.

    • Business Data flow will help identify the messages, actors and the data that we need standards for.

    • Code List

    • Messages

    • Data Standards

    • Anything else that comes up in the committee

• Start and End Date

  • Start is today

  • End date at this time

    • CIECA Committees does not typically have an end date, however, they do go into maintenance mode after current work is completed.

    • This committee is not seen to have an end date, because emerging technologies is moving at a fast pace and seen as a topic that will continue to move quickly.

    • It is possible that the timing of the committees will slow down to once a month to semi annual, however, its not expected to end.

• Business Segments

  • In the past, the work was done by the repair segment, insurance segment or information providers to identify business needs. However, in looking that Emerging Technologies, the OEMs are key in driving the change.

  • We know we are going to have new actors such as data collectors.

• Reduce, Reuse, Recycle, Re-purpose

  • This is seen as a critical areas with some OEMs stating that in 7 years all vehicles will be EV.

• Confluence

  • Meeting Notes and documentations will all be on Confluence.

  • We can access the Confluence page by

    • Meeting invite

      • Meeting minutes will be a confluence link will be published

      • The Committee home page confluence link will be published

    • cieca.com/Standards Standards Committee Pages will direct you to confluence Committee pages

  • Design of Confluence committee pages were reviewed.

    • Antitrust

    • Membership

    • Scope and Objectives

    • Team Members

    • Dropbox

      • You can see the Working documents such as the surveys that we sent out and the PowerPoint for this meeting.

    • Committee Task

      • Task section is any action item from meeting minutes.

      • Jira report is how CIECA logs work and shows the process of work through CIECA’s lifecycle.

    • Committee Charter and Business Plan rough drafts

    • Question log

      • Most of the questions in the log currently are from the Recycled Parts and Inventory Committee. These are some of the questions that were outside the expertise of the current committee that directed Ginny to request this team.

      • We can keep questions here so we can monitor.

    • Updates to the Confluence page are updated by CIECA’s Project Coordinator

      • Most users have view only access.

Identify all Business Segments

The CIECA Bylaws had a list of business segments, Paul has added to this list and it is on a Private page in Confluence at this time, but we will get that and share with the group

CIECA’s position in these areas and 1) recommend a company contact its IT department, and 2) provide a link to resources for more information. Phil and Lance were going to look into this.

• The committee’s charter was discussed next and the following was noted:

  • Mission

    • Identify what role CIECA can realistically play in the area of Information Privacy

      • Develop recommendations for CIECA’s position on the topics of

        • Data Security

        • Data Privacy

        • Data Segregation / Segmentation

  • Problem Statement

    • There are misunderstandings within the industry on what role CIECA plays as it relates to Data Security, Privacy and Segregation.

      Information Privacy has evolved greatly in the last 20 years. We need to be more precise and clear in our terminology and definitions as it relates to the topics of data security, privacy and segregation.

  • Scope:

    • Must have:

      • The scope is CIECA’s position / role as it relates to Data Segregation.

      • Keep the scope narrow to what CIECA can do and not take on the broader role of education.

    • Not in scope:

      • Any security or information privacy related topics that go beyond those areas that CIECA can directly influence.

  • Operating Guidelines

    • This committee is an ad-hoc committee formed for the single purpose of addressing the issue of data segmentation.

    • This is not intended to be a permanent committee.

😁 Great Kickoff Meeting Everyone and